Administrative Assistant

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

We are seeking a highly organized, detail-oriented, and proactive Administrative Assistant to provide advanced administrative and operational support to our team. This role serves as a key liaison across departments, ensuring seamless coordination of schedules, projects, and communications. The ideal candidate is experienced, resourceful, and thrives in a fast-paced, deadline-driven environment. The ideal candidate will be highly organized, detail-oriented, and proactive, with strong interpersonal skills and the ability to manage multiple tasks simultaneously.

• Handle and prioritize incoming correspondence (emails, letters, packages) with professionalism and timely follow-up.
• Coordinate daily mailing of letters and packages.
   
• Proofread and distribute polished documents, including proposals, reports, cost estimates, meeting agendas, minutes, and presentations.
• Provide administrative support for subcontractor/sub-consultant agreements, purchase orders, and invoice review; ensure documentation accuracy and compliance.
• Support project administration in Vantagepointe.
• Performing peer reviews of proposals, reports, and correspondence to correct formatting and spelling errors.
• Maintain and organize departmental records, databases, and documentation with precision and confidentiality.
•  Maintain and organize office supplies.
• Coordinate logistics for meetings, events, and travel, including vendor management and on-site support.
• Anticipate needs and proactively resolve administrative or operational issues before they escalate.
• Support special projects and high-priority initiatives assigned by leadership.
• Facilitate on-boarding of new employees

   

   

   

● This position does not require regular travel as part of its primary responsibilities. However, occasional travel
may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events.
Travel, when necessary, will be communicated in advance and aligned with business needs.

#LI-CB1

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here