Administrative Assistant

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

We’re looking for a tech-curious, fast learner who thrives in a dynamic environment. This role will be the go-to person for systems and processes, someone who can execute the day-to-day while also seeing the bigger picture. If you enjoy variety, problem-solving, and being the person others turn to when they need help, this is the right role for you.

• Serve as the first point of contact for system and process questions.
• Learn and master new tools quickly, then help others adopt them.
• Support the team with a mix of administrative and operational tasks.
• Document and improve workflows to make processes easier and more efficient.
• Provide training and guidance to staff on new processes.
• Take on special projects as needed, wearing many hats across the business.
• Organize, update, and maintain records, databases, and departmental documentation, ensuring accuracy and compliance with company policies.
• Assist in the preparation of reports, presentations, and data analysis, providing insights to support business operations and decision-making.

• High School Diploma or equivalent required; Associate’s degree or additional relevant coursework preferred.
• 3+ years of administrative experience in a professional office environment, or an equivalent combination of education and experience.
• Tech-curious and eager to learn.
• Prior experience with Deltek Vision or Deltek Vantagepoint preferred
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and familiarity with office management tools and systems.
• Exceptional organizational, time management, and problem-solving skills, with the ability to prioritize tasks effectively.
• Strong attention to detail and the ability to handle sensitive and confidential information with discretion.
• Excellent verbal and written communication skills, with the ability to interact professionally with team members, leadership, and external stakeholders.
• Ability to work both independently and collaboratively in a fast-paced, deadline-driven environment.
• Proactive approach to anticipating needs, resolving issues, and adapting to changing priorities with minimal supervision.
• Experience managing confidential and sensitive information while maintaining a high level of professionalism.
• Strong interpersonal skills, with the ability to foster and maintain positive relationships across all levels of the organization.

● This position does not require regular travel as part of its primary responsibilities. However, occasional travel
may be required, up to 10%, primarily for occasional off-site meetings, training sessions, or company events.
Travel, when necessary, will be communicated in advance and aligned with business needs.

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here