Receptionist

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

The receptionist will be the first point of contact for visitors and clients, handling incoming calls, directing inquiries,
scheduling appointments, and maintaining a welcoming reception area. Strong communication, organizational skills, and
a positive attitude are essential.

• Greet and assist visitors, ensuring they feel welcome and are directed to the appropriate person or meeting room.
• Answer and route incoming phone calls in a professional and courteous manner.
• Receive, sort and distribute incoming mail and packages promptly.
• Prepare and send outgoing mail, not limited to USPS, UPS and/or FedEx.
• Deliver packages and documents to various departments within the office.
• Maintain and update the daily conference room schedules, ensuring accurate bookings.
• Order and maintain inventory of office supplies, replenishing as needed.
• Keep the reception area clean, organized and presentable at all times.
• Communicate with janitorial staff on any concerns.
• Conduct out-of-office errands on an as-needed basis such as obtaining supplies, package drop-off, etc.
• Maintain excellent communication both verbally and electronically with supporting staff.
• Perform other clerical receptionist duties such as filing, photocopying, etc.
• Perform additional duties as assigned. 

• High School Diploma required. 
• Preferred: Minimum of 1 year in an administrative position in an office setting.
• Proficient knowledge and use of Excel and other Microsoft Suite programs.
• Ability to follow directions and carry out instructions in both verbal and written form. 
• Ability to define problems, collect data, establish facts and draw valid conclusions. 
• Ability to read, analyze and interpret general business memos, periodicals, professional journals, proposals, technical procedures and government regulations.
• Ability to write reports and business correspondences.
• Ability to effectively present information and respond to questions from groups of managers, employees, clients, customers and the general public. 
• Must be able to use technology efficiently including computers, computer software and phones. 
• Must be a problem solver and have the ability to think through and solve problems that may arise. 
• Strong interpersonal and communication skills.
• Must have the ability to prioritize and plan work activities, uses time efficiently and develops realistic action plans with a strong attention to detail and ability to multi-task.
• Must be able to adapt to changes in the work environment, managing competing demands with the ability to deal with frequent changes, delays and/or unexpected events. 

• This position does not require regular travel as part of its primary responsibilities.
• Occasionaltravel may be required, up to 10%, primarily for occasional off-site tasks.
• Travel, when necessary, will be communicated in advance and aligned with business needs.

• Days and hours for this position are Monday-Friday during the day from 7:30am-12:30pm. 
• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

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UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here