Administrative Assistant II

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

We are seeking a highly organized and proactive Administrative Assistant II to provide advanced administrative and operational support. As a key point of contact within the department, the Administrative Assistant II will be responsible for scheduling, managing correspondence, preparing documents, and coordinating workflows.

This is an excellent opportunity for a motivated individual seeking to contribute to a dynamic team while developing administrative expertise. The ideal candidate will have strong organizational, communication, and problem-solving skills to effectively support leadership, coordinate department functions, and enhance operational efficiency.

• Correctly documents correspondence, reports, results, and invoices for the BID department following project deadlines
• Organize and maintain data related to billing and invoicing
• Scan complete files into the document storage system at project completion
• Scheduling of building inspectors and assist with processing of permits as needed
• Create correspondence, letter reports, and other documents as required
• Take calls from clients, municipalities, building inspectors, and other intra-office personnel
• Answer client questions promptly and handle specials requests regarding typing and billing
• Speak eloquently and politely on the phone and provide excellent customer service
• Operate a personal computer proficiently, with the typing at least 50 words per minute (wpm)
• Understand and interpret contracts and invoices accurately
• Follow safety procedures and ensure compliance
• Function as a strong multi-tasker and team player in a high-stress environment
• Collaborate effectively with colleagues to achieve department goals
• Other duties may be assigned

• Valid Florida Driver’s License with an acceptable driving record (in accordance with our Driver’s License and Motor Vehicle Record Check Criteria)
• Ability to pass a background check screening in accordance with Florida’s Jessica Lunsford Act (or equivalent state classification)
• Ability to read and write, including interpreting documents such as safety rules, operating and maintenance instructions, and procedure manuals, as well as writing routine reports and correspondence and speaking effectively with colleagues, supervisors, and customers/clients.
• Computer skills sufficient to operate a laptop, including sending and receiving emails, and the ability to learn Field Data Collection (FDC)/Inspector Gadget to input data and prepare reports.
• Mathematical skills sufficient to add, subtract, multiply, and divide into all units of measure, using whole numbers, common fractions, and decimals.
• Reasoning ability to apply common sense understanding to carry out instructions furnished in written, oral, and diagram form.
• High school diploma or general education degree (GED) preferred
• Previous experience in administrative roles, preferably in construction or building department
• Proficiency in computer operation such as Microsoft Office and document management systems
• Excellent communication skills, both verbal and written
• Strong organizational skills and attention to details
• Ability to handle multiple tasks and prioritize effectively
• Knowledge of proper format, grammar, spelling and punction in written communication
• Commitment to regular attendance and punctuality
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• Work is normally performed in a typical interior/office work environment.
• Lifting and/or occasionally moving up to 35 lbs. can be expected
• Required to drive, stand, walk, use hands to type, handle, or feel; reach with hands and arms; climb or balance; talk and hear. Body motions and movements include bending, twisting, reaching, stooping, pulling, kneeling, lifting, carrying, and pushing.

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here

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