Accountant Clerk

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

The Accountant Clerk role is responsible for supporting accounting operations, performing account reconciliations, and assisting in monthly closings. This role focuses on developing core accounting skills, learning systems, and supporting more senior team members in the completion of financial reports and audits.

• Providing regional assistance to the West Region (Multiple Branches) in areas of Payables and Receivables.
• Handle intercompany entries from multiple entities.
• Manage a shared AP and AR email inboxes with high volume.
• Receive and distribute incoming accounts payable invoices for approval.
• Prepare and process invoices/checks in Deltek Vantage Point, Sage accurately and in timely manner while adhering to departmental procedures.
• Prepare and process weekly and on the spot, vendor checks/ACH.
• Monitors and tracks aging within accounts payables.
• Handle all construction sub-contractors pay dates and invoices leading to payment.
• Review and verify Vendor/Client Statements as applicable.
• Maintain subcontractor agreements, building leases and payment methods.
• Manage and withhold State taxes for specific Vendors.
• Identify and resolve any discrepancies between invoices and payables outstanding.
• Maintain 1099 vendor files for accuracy and up to date W9’s for tax reporting.
• Renew business licenses for various branches region and statewide (multiple states).
• Consistently work to track and obtain outstanding company revenues.
• Follow-up on accounts receivable invoices submitted to ensure prompt and timely payment and escalates issues, as necessary.
• Make a large number of calls to troubleshoot payment discrepancies and establish resolution.
• Document in detail phone calls, phone numbers, person spoken to, and call information on a consistent basis.
• Send past due or demand letters to ensure payments are made in a timely manner.
• Handle Credit card payments by phone.
• Assist with Pre-lien data entry process Waivers.
• Other job duties as assigned by Direct Supervisor.

• High school education/GED with some college coursework completed within Accounting or Business Administration fields.
• 2 years of recent experience within Accounts Payable, Receivables or similar accounting admin experience.
• Strong verbal and written communication skills, detail-oriented with excellent organizational skills.
• Project based invoice experience preferred.
• Previous experience in the Construction industry or Engineering space is preferred but not required.
• Commitment to accuracy and eagerness for resolving errors and problems.
• Excellent attention to detail and time management skills.
• Must be able to resolve invoice discrepancies in a timely manner and be resourceful.
• Excellent problem-solving skills with a can-do attitude who is resourceful.
• Must have excellent interpersonal skills; able to communicate in a helpful and informative manner in person and on the telephone, and work in a team-oriented environment.
• Ability to follow and retain instructions and learn new tasks quickly while working in a faced paced environment with a high volume of invoices.
• Great understanding of MS Office products, including Word, Excel and Teams.
• In office role – no remote and or hybrid options.

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here