Account Receivable Specialist

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As an Accounts Receivable Specialist at UES in the Texas Region, you will play a critical role in managing and maintaining the financial records of the company, specifically focusing on customer accounts. You will ensure timely collection of payments, accurate record-keeping, and reconciliation of accounts while maintaining positive customer relations. This position contributes to the financial health of UES by managing cash flow and supporting the finance team with essential data and reports.

• Monitor Accounts Receivable:
  • Track outstanding balances and follow up on overdue invoices.
  • Conduct collection activities, including contacting customers via phone and email to ensure timely payments.
• Reconcile Accounts:
  • Reconcile customer accounts to ensure all payments are applied correctly and address any discrepancies.
  • Investigate and resolve any payment issues, disputes, or irregularities with customers.
• Customer Relations:
  • Respond to customer inquiries regarding invoices, payment terms, and account status.
  • Provide excellent customer service to resolve billing issues and establish strong working relationships.
• Maintain Financial Records:
  • Accurately enter financial data into accounting systems.
  • Maintain detailed and organized records of all financial transactions and communications with customers.
• Reporting:
  • Prepare and submit regular accounts receivable reports to management.
  • Assist in preparing financial statements, audits, and other internal or external reports as needed.
• Assist with Month-End Close:
  • Collaborate with the finance team to ensure a smooth and timely month-end closing process.
  • Support with reconciliations, adjustments, and data review as part of the closing process.
• Compliance:
  • Ensure all accounts receivable activities comply with company policies and relevant regulations.
  • Keep up-to-date with changes in financial regulations and industry practices.

• Education: High school diploma or equivalent required. Associate’s degree or certification in accounting or finance is a plus.
• Experience: 3-5 years of experience in accounts receivable or related accounting functions.
• Proficient in accounting software and Microsoft Office (especially Excel).
• Strong organizational skills and attention to detail.
• Excellent communication and customer service skills.
• Ability to prioritize tasks and manage time effectively.
• Familiarity with financial regulations and procedures.
• Experience with ERP systems (e.g., SAP, Oracle, or QuickBooks).
• Knowledge of the construction or engineering industry (or UES-specific industry experience) is beneficial.