Administrative Assistant

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At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

The Building Inspection Department is seeking a highly organized and flexible Administrative Assistant to provide cross-functional support across multiple areas and handle general administrative duties. This role requires someone who is detail-oriented, adaptable, and computer savvy. The ideal candidate will be a strong communicator who can float between tasks and departments, ensuring smooth daily operations within a fast-paced municipal or construction environment. 

• Provide administrative and clerical support for the BID team.

• Assist with scheduling and dispatching inspectors for site visits and inspections.

• Process and track permit applications, renewals, and approvals.

• Generate and submit invoices and assist with basic accounts receivable tasks.

• Maintain accurate and organized records and inspection reports.

• Edit and prepare reports and PDFs using Adobe Acrobat.

• Prepare and maintain spreadsheets, reports, and logs using Microsoft Excel, along with other Microsoft Office tools including Word, Outlook, PowerPoint, and Teams. 

• Respond to inquiries from clients, contractors and staff by phone and email.

• Support general front desk duties and special projects as needed.

• Communicate regularly with other departments such as Planning, Code Enforcement, and Engineering.

• Willingness to travel up to 10% of the time primarily for occasional offsite meetings, training sessions, or company events.
• Flexibility may be needed for occasional overtime, business events, or urgent administrative requests based on organizational needs.
• Perform other duties as assigned.

• High school diploma or equivalent required, Associate’s degree or additional relevant coursework preferred.
• 2+ years of administrative experience.
• Strong proficiency in Microsoft Suites, Adobe Acrobat and office management tools.
• Strong organizational, time management, and problem-solving skills.
• Strong attention to detail and ability to handle confidential information with discretion.
• Effective verbal and written communication skills to interact with team members and stakeholders.
• Ability to work independently and collaboratively in a fast-paced environment.
• Ability to adapt to a changing work environment and foster and maintain good relationships at all levels.
• Ability to multi-task and adapt to shifting priorities.
• Demonstrates flexibility and a positive, solutions-oriented mindset in a team environment.
• Familiarity with building codes, permits, or inspection process (preferred but not required).

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• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here