Accounts Payable Analyst

At UES, we’re a team of more than 4,000 engineers, scientists, geologists, inspectors, technicians, and drillers united by a shared purpose—to make a meaningful impact in the communities we serve. As a national leader in geotechnical engineering, environmental consulting, and materials testing and inspection, we collaborate on transformative projects across transportation, energy, water, healthcare, and more. Learn more about the benefits of joining Team UES and our core values at careers.teamues.com.

We are seeking a highly skilled and proactive Accounts Payable Analyst to provide  support, manage complex tasks, and oversee department operations with a high degree of autonomy. As a key member of the team, you will be responsible for executive-level support, high-level project coordination, and optimizing department operations.

This role requires strong problem-solving, project management, and leadership skills, along with the ability to handle confidential and high-priority matters with discretion. This position is ideal for a detail-oriented, highly organized professional looking to step into a strategic accounting role that contributes to the efficiency and success of the department.

• Providing regional support to the West Region (Multiple Branches)  in areas of Payables.
• Handle intercompany entries from multiple entities.
• Manage a shared AP email inbox with high volume.
• Receive and distribute incoming accounts payable invoices for approval.
• Prepare and process invoices/checks in Deltek Vision, Vantage Point, Sage accurately and in timely manner while adhering to departmental procedures.
• Prepare and process weekly and on the spot, vendor checks/ACH.
• Monitors and tracks aging within accounts payables.
• Handle all construction sub-contractors pay dates and invoices leading to payment.
• Oversee a high volume of invoices monthly 500+.
• Review and verify Vendor Statements as applicable.
• Create and maintain new Vendor accounts.
• Maintain subcontractor agreements, building leases and payment methods.
• Manage and withhold State taxes for specific Vendors.
• Identify and resolve any discrepancies between invoices and payables outstanding.
• Payment adjustments, refunds, and credits to customer accounts.
• Maintain 1099 vendor files for accuracy and up to date W9’s for tax reporting.
• Renew business licenses for various branches region and statewide (multiple states).
• Understands compliance issues around accounts payable processes (W-9, COI, license, etc.).
• Assist with audit preparation and requests as applicable.
• Collaborate and assist with Corporate requests as needed.
• Back up and support the Buddy System with AP team members.
• Other job duties as assigned by Direct Supervisor.

• High school education/GED with some college coursework completed within Accounting or Business Administration fields.
• Valid Driver's License with an acceptable driving record.
• Strong verbal and written communication skills, detail-oriented with excellent organizational skills.
• Excellent customer verbal and written customer service skill.
• At least 5 years of previous recent experience in Accounts Payable or similar Accounting experience.
• Previous experience in the construction industry is preferred but not required.
• Prevailing Wages and State specific construction experience a huge plus!
• Familiar with accounting software – Deltek Vision, Vantage Point and Sage preferred.
• Ability to effectively communicate information to and work with all levels of the organization.
• Commitment to accuracy and eagerness for resolving errors and problems.
• Excellent attention to detail and time management skills.
• Strong analytical and investigation skills. Must be able to resolve invoice discrepancies in a timely manner.
• Excellent problem-solving skills with a can-do attitude who is resourceful.
• Ability to multi-task, plan, organize and prioritize day-to-day operations.
• Must have excellent interpersonal skills; able to communicate in a helpful and informative manner in person and on the telephone, and work in a team-oriented environment.
• Ability to follow and retain instructions and learn new tasks quickly while working in a faced paced environment with a high volume of invoices.
• Great understanding of MS Office products, including Word, Excel and Teams.

• This position primarily operates in a professional office environment, requiring the ability to work at a desk for extended periods while using a computer, phone, and standard office equipment.
• The position involves sitting for extended periods, performing data entry, and engaging in frequent communication via email, phone, and in-person interactions.
• The role involves regular communication with team members, clients, and stakeholders, both in person and through virtual platforms.
• The physical demands of the job may include occasional standing, walking, bending, and lifting of office materials up to 15 pounds.

UES is an Equal Opportunity Employer and is proud to recruit the most qualified candidates. Please see our full EEO Statement here